Procurement Catalog

A Procurement Catalog represents what your organization buys — or what is approved/standardized for sourcing. It is designed for procurement governance: comparable specifications, approved options, and a clean structure for RFQ/tender preparation.

Procurement catalogs are “buyer-owned” catalogs: they reflect procurement intent, standardization, and compliance.

When to use a Procurement Catalog

Use a Procurement Catalog to:

• create an approved list of products for sourcing (project, plant, region, or category)
• standardize procurement specifications across teams
• accelerate RFQ/tender preparation with pre-defined characteristic lists
• collaborate with suppliers on structured, comparable product data

What a Procurement Catalog typically contains

• products you approve or commonly purchase
• structured attribute requirements (comparable specs, controlled units)
• supporting documents (standards, required certificates, compliance references)
• procurement items (optional): placeholders for needs where the exact product is not selected yet

Visibility and collaboration

Procurement catalogs are often private and shared with:

• internal stakeholders (engineering, maintenance, procurement)
• selected suppliers (for structured response and data alignment)

Best practices

• Define “must-have” characteristics clearly (mandatory attributes, units, allowed values).
• Use the catalog as a governance asset: one standard list prevents “shadow purchasing”.
• Keep alternatives explicit: preferred vs acceptable options can be represented as curated sets.